Introduction of Robotic Process Automation tools!


RPA (Robotic Process Automation) is translated as robotic automation. It automates the work done by humans, and mainly refers to automating work on a personal computer. It spread rapidly progressed with the aim of improving work efficiency in anticipation of work style reforms and a declining working population. Recently, there is a survey result that 51% of large companies and 25% of small and medium-sized companies also use RPA. For those who are considering the introduction of RPA, this article introduces what RPA is, its meaning and mechanism, merits of using it, specific examples of typical RPA tools, and the subsidy system that can be used for introducing RPA. I will.


What is RPA

RPA is an abbreviation for Robotic Process Automation, which refers to a so-called robot-based office work efficiency tool. It is not a robot that moves like a human limb used in factories, but a tool that can automate computer operations and data transfer performed at desk work, and is expected to greatly improve efficiency.

Three levels of automation for Robotic Process Automation

Work efficiency improvement by RPA can be divided into three levels of automation, class 1 to class 3.

Class 1

First, RPA, which is classified as Class 1, refers to those that automate tasks such as data entry.
This system is useful for automating repetitive routine tasks because the tasks specified in advance can be repeated as they are.

Class 2

A second stage is a tool called Class 2, EPA (Enhanced Process Automation). Enhanced means enhancement, and in EPA, in addition to normal work, it is possible to carry out more complicated work such as some atypical work by utilizing AI.
For example, it automates human-like brain labor such as sales analysis and analysis using big data and realizes operational efficiency.

Class 3

Class 3 of the third stage is called CA (Cognitive Automation) and refers to RPA equipped with AI that is far superior to EPA.
In addition to the information processing capabilities of Class 1 and Class 2, it can also formulate rules and make decisions that cannot be achieved by simple AI, making it an active workforce that is closest to people.

What is suitable for Robotic Process Automation?

The tasks that can be automated by RPA depend on the RPA class (automation level), but there are the following specific tasks.

  • Book-entry and slip creation
  • Direct mail shipping business
  • Expense check
  • Manage customer data
  • Data entry to ERP and SFA (Sales Support System)
  • Regular information gathering

In class 3, natural language processing and deep learning make it possible to estimate and supplement the missing information while working, and to input data interactively.

Why RPA?

The major reason for the need of RPA is the declining working population. The shortage of workers is becoming more serious due to the declining birthrate and aging population. And optimization of staffing is require.
In order to reduce the cost of operations, it is necessary to create an environment in which a small number of people can handle more operations.
It is expected that the efficiency of small work by RPA will be of great help in solving the labor shortage in the field that really needs personnel.

RPA implementation status

Next, let’s look at the data on the actual RPA implementation status.
Looking at the implementation status of major companies, we can see that more than half of the companies have already introduced RPA and are promoting operational efficiency.

51% of large companies use RPA

According to the survey results of MM Research Institute, the RPA introduction rate of companies is only 38%, but it reaches 51% when limit to major companies.
By industry, finance has the highest introduction rate of 59%.
RPA is introduced in advance in the financial industry. where accuracy is required and there are many complicated operations, and it was highly effective.

What are the most popular RPA tools?

In the same survey, the RPA share ranking is as follows (company share).

1st place: WinActor
2nd place: BizRobo!
3rd place: UiPath

However, UiPath, BizRobo! Is consider being progressing.
In the article below, I introduce the top 3 RPA market share products as well as recommended RPA tools.

Subsidies can be use to introduce RPA

Introduction costis bottleneck in introducing RPA. Installation costs money, but subsidies can help minimize installation costs.
Introducing the subsidies available for SMEs to implement RPA.

IT introduction subsidy

The IT introduction subsidy is a subsidy system can be use by businesses in a wide range of industries, from eating and drinking to accommodation, medical care and education. It is a profitable system in which the government partially bears the high costs associated with the introduction of ICT.
There are restrictions on applying for the subsidy. Such as the capital being less than a certain amount and not being able to receive a 100% subsidy.

if you want to reduce the burden as much as possible this system can be used.
It is a subsidy system can be use not only for the introduction of RPA but also for various IT tools and software and has many uses.

Manufacturing subsidy

The manufacturing subsidy is a subsidy system for small and medium-sized enterprises developed by the Ministry of Economy, Trade, & Industry.
It is a subsidy system that generally focuses on the manufacturer. And it is use for machinery, transportation, professional expenses, etc. It is also use for IT equipment expenses such as RPA tools I can do it.
The maximum amount of subsidy is 93600 USD, and the subsidy rate is 50%, so you can receive a considerable amount of assistance. So this is a system that you definitely want to utilize.
The use cases are mainly in the manufacturing industry, but they can also be used by businesses in other industries.

Small business sustainability subsidy

The Small Business Sustainability Subsidy is a system. Which provides subsidies according to the purpose of use to small and medium-sized businesses. They are having difficulty in continuing their business due to the impact of the new corona.
The specific contents of the system are subsidies for promoting investment for “responding to damage to the supply chain,”. “Switching to a non-face-to-face business model,” and “improving the telework environment.”
The maximum amount of subsidy provided is 9360 USD. The ratio of subsidies is set to a maximum of 3/2 for “responding to supply chain damage”. A maximum of 3/4 for “switching to a non-face-to-face business model”, and “improving the telework environment”.


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